OATCJ Publication and Ethics Policies

Open Access Teaching Case Journal

The Open Access Teaching Case Journal (OATCJ) is dedicated to upholding the highest standards of publication ethics. Our Publication Ethics Policy outlines the principles and procedures we follow to ensure academic rigour and publishing integrity, transparency, and accountability.

1. Allegations of Misconduct

Process for handling allegations of misconduct:

Receipt of allegation. Allegations can be submitted to the OATCJ Editorial Board via email to info@oatcj.org with the subject line 'Allegation of misconduct'.
Initial assessment. The editorial board will conduct a preliminary review during the next editorial board meeting to determine if the allegation has merit.
Investigation. If warranted, an investigation committee will be formed, including members of the editorial board and external experts.
Notification. The accused party will be informed of the allegation and given an opportunity to respond.
Decision. The committee will review all evidence and make a decision. Possible outcomes include dismissal of the allegation, correction of the published work, or retraction.
Communication. The decision will be communicated to all relevant parties, and a summary of the findings will be published if appropriate.

2. Authorship and Contributorship

Authorship Policy

Criteria for authorship. Authorship, including co-authorship and author order, is determined by the manuscript submitter. In general, if someone substantively contributed towards the writing or editing of the manuscript then they can or should be included as a co-author.
Acknowledgment of contributors. Individuals who contributed but do not meet authorship criteria should be acknowledged.
Dispute resolution. In case of authorship disputes, the corresponding author should provide a detailed explanation of each author's contribution. The editorial board will mediate if necessary.

3. Complaints and Appeals

Complaints handling process:

Submission. Complaints should be submitted in writing to the OATCJ via info@oatcj.org addressed to the OATCJ Editorial Board with the subject line 'Complaint'.
Acknowledgment. The complaint will be acknowledged within five (5) business days.
Review. The complaint will be reviewed by the OATCJ Editorial Board during the next editorial board meeting.
Resolution. A decision will be made within 30 days after the editorial board meeting, and the complainant will be informed of the outcome.
Appeals. If the complainant is not satisfied, they may appeal to an independent ombudsperson appointed by the OATCJ Editorial Board.

4. Conflicts of Interest / Competing Interests

Conflict of Interest Policy

Disclosure. Authors, reviewers, and editors must disclose any potential conflicts of interest.
Endogeny. Editors and editorial board members must not author more than 25% of published cases in any of the last published two volumes or in any single calendar year.
Management. Disclosed conflicts will be reviewed by the OATCJ Editorial Board. If necessary, alternative reviewers or editors will be assigned.
Publication. All disclosed conflicts of interest will be published alongside the article.

5. Ethical Oversight

Ethical Oversight Policy

Consent to publication. For cases based on the collection of primary data, authors must obtain written consent for publication from the focal organizations of their case. The signer of the written consent should have signing authority within the focal organization of the case. It is the author's sole responsibility to ensure that consent is obtained.
Confidential data. Confidential data must be handled in accordance with relevant privacy laws.

6. Intellectual Property

Intellectual Property Policy

Plagiarism. It is the responsibility of the author to ensure that cases are written entirely using original content unless otherwise noted by appropriate referencing and citation. Plagiarism is not accepted.
Author responsibilities. Authors must ensure that they have the rights to publish all text, images, figures and appendices from original content creators and provide appropriate and complete citations. Authors are required to follow the OATCJ submission requirements.
Duplicate publication. Authors must confirm that their work is original and not under consideration elsewhere.
Copyright infringement. Any issues of copyright infringement will be addressed promptly, with potential retraction of the work.

7. Journal Management

Editorial Management Policy

Editorial independence. Editors are free from commercial influence and make decisions based on academic merit.
Transparency. Editorial processes are transparent, and any changes to policies will be communicated to authors and readers.
Financial cost. There is no cost to authors for publishing cases in the OATCJ. There is no cost to readers to access and use published cases in the OATCJ.

Editorial Process

Initial review. The Editor-in-Chief evaluates each submission for adherence to the journal's guidelines. Manuscripts that do not comply are returned to the authors.
Assignment. If the submission meets the guidelines, the Editor-in-Chief either assumes responsibility for the manuscript or delegates it to a co-editor, if available.
Preliminary evaluation. The assigned editor conducts a preliminary review of the manuscript. If deemed unsuitable for publication based on the journal's policies, the manuscript is rejected.
Peer review. For manuscripts that pass the preliminary evaluation, the editor assigns reviewers with relevant expertise to assess the manuscript.
Review outcomes. Upon receiving reviews, the editor decides whether to reject the manuscript, accept it, or request major or minor revisions from the authors.
Developmental review. The journal adopts a developmental approach, which may involve multiple rounds of revisions and feedback between the authors and the editor before a final decision is reached.
Final preparation. Once a manuscript is accepted, the editor forwards the final revised version to the publishing team for inclusion in the upcoming issue.

8. Peer Review Processes

Peer Review Policy

Double-anonymous review. Both authors and reviewers remain anonymous to each other. Authors should remove personally identifiable information from their submissions, but editors may make minor changes to manuscripts to ensure author anonymity.
Reviewer selection. Reviewers are selected based on the good fit of their subject matter expertise related to the submitted cases, and lack of conflicts of interest.
Timeliness. Reviews should be completed within four (4) weeks. Extensions may be granted if necessary.

9. Post-Publication Discussions and Corrections

Post-Publication Policy

Discussion. Readers are encouraged to submit comments and critiques of published work by sending an email to info@oatcj.org.
Corrections. Comments will be assessed by editors, and errors identified post-publication will be corrected promptly. Minor errors will be corrected directly, while major errors may result in retraction. Corrections may be submitted by email to info@oatcj.org.
Retractions. Retractions will be issued in cases of significant errors or misconduct, with a clear explanation provided.